Further to the recent rise in the number of Covid-19 cases within the Borough, the Council has taken the decision to cancel all events taking place within the Borough for the remainder of the year. In an attempt to control the outbreak we are unable to support any events on Council land, no matter how small.
Our Events Team have put together some information and guidance notes that as an Event Organiser you may find useful and informative when planning your event.
General Event Guidance and Information
The information is relevant to organisations and individual event organisers wishing to arrange an event on land owned or managed by Stockton Council, however the guidance also gives general advice that can be used when arranging any type of event regardless of size and location.
It is likely that additional guidance will be required for specialist events and larger scale activities.
We have identified the main stages to event planning:
- Step 1 - The pre-planning and getting organised phase.
- Step 2 - Planning the event.
- Steps 3 and 4 - The final preparations and checks phase.
Event Organisers responsibilities
Please remember that event organisers have a legal responsibility to ensure the Health, Safety and Welfare of any employees, volunteers, contractors and participants attending. The best way of dealing with this is by carrying out risk assessments. Potential hazards associated with the event should be identified, the level of risk assessed, and appropriate action taken to reduce these risks to an acceptable level.
All events must comply with recognised safety standards, this also applies to all third parties who provide equipment/supplies for your event and any contractors or traders involved. It is your responsibility to ensure all their documentation is in place and up to date before you allow them onto your site.