Event help and advice

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There are a number of disruptions to Council services because of Coronavirus (COVID-19). Please check the link below before accessing any of our services.

For details of disruptions and for advice and guidance visit www.stockton.gov.uk/coronavirus

Our Events Team have put together some information and guidance notes that as an Event Organiser you may find useful and informative when planning your event.

 

Covid-19

In addition to other standard event safety requirements, all event plans must now include consideration of the COVID 19 pandemic and any associated restrictions. The Guidance for planning an event on Council Land - Covid 19 document provides specific information relating to Covid-19 actions that event organisers will need to undertake/demonstrate before the Council will consider events to take place on Council land. 

All large events in public spaces within the Borough must be assessed by Stockton-on-Tees Borough Council’s Independent Safety Advisory Group, providing independent expert assessment of the suitability and robustness of event plans from a health, safety and community impact perspective.

Unfortunately, due to national government guidance to reduce the risk of transmission of the Coronavirus, the following activities/events will not be supported at this time. Stockton-on-Tees Borough Council will continue to review National Guidance and update this page accordingly

 

Current Restrictions

  • Events or activities that could lead to/ attract large crowds/mass gathering forming.
  • Events or activities that put pressure on public and local transport.
  • Events that include any singing and or brass/wind performances outside of a professional context.
  • Community choirs/non-professional brass/wind performances.

 

Information and Signposting

Listed below are a number of links to on National Government Guidelines, which may assist you in ensuring your event is COVID secure.

Government Guidance

Further guidance has been published by the following National Bodies;

https://www.eventsindustryforum.co.uk/ - Events Industry Forum

https://www.hse.gov.uk/event-safety/ - Health & Safety Executive

https://www.thepurpleguide.co.uk/ - Purple Guide

 

General Event Guidance and Information

The information is relevant to organisations and individual event organisers wishing to arrange an event on land owned or managed by Stockton Council, however the guidance also gives general advice that can be used when arranging any type of event regardless of size and location. 

It is likely that additional guidance will be required for specialist events and larger scale activities.

We have identified the main stages to event planning:

  • Step 1 - The pre-planning and getting organised phase. 
  • Step 2 - Planning the event.

 

Event Organisers responsibilities

Please remember that event organisers have a legal responsibility to ensure the Health, Safety and Welfare of any employees, volunteers, contractors and participants attending. The best way of dealing with this is by carrying out risk assessments. Potential hazards associated with the event should be identified, the level of risk assessed, and appropriate action taken to reduce these risks to an acceptable level.

All events must comply with recognised safety standards, this also applies to all third parties who provide equipment/supplies for your event and any contractors or traders involved. It is your responsibility to ensure all their documentation is in place and up to date before you allow them onto your site.