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Stockton-on-Tees Borough Council

Big plans for the young people of our Borough

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Privacy Notice

Your Local Authority, Stockton-On-Tees Borough Council (the LA), process information on children and pupils in order to help administer Education and Children's services and in doing so must comply with the Data Protection Act 1998. This means, among other things that the data held about children must only be used for specific purposes allowed by law.


Education Services 

The LA uses information about children and young people for whom it provides services, to enable it to carry out specific functions for which it is responsible, for example the assessment of any special educational needs a child may have or support teaching and learning in Schools. It also uses the information to derive statistics to inform decisions on (for example) the funding of schools, and to assess the performance of schools and set targets for them. The statistics are used in such a way that individual children cannot be identified from them.

The LA may share information within its own internal departments and partner organisations such as Stockton Children’s Centres, The Big Life Company, and Action for Children to support the provision of education up to the age of 20 (and beyond this age for those with a special education need or disability). Education institutions and other public bodies (including the Department for Education (DfE), police, probation and health services) may pass information to us to help us to do this (under the Education and Skills Act 2008, part 1 and 2).


Youth Support Services

In secondary and middle deemed secondary schools, once you are aged 13 or over, School are legally required to pass on certain information to the provider of Youth Support services in their area. This is the local authority support service for young people aged 13 to 19 in England. The school must provide the name and address of the pupil and their parents and any further information relevant to the support services' role. In addition, the date of birth of the pupil is supplied.

Youth Support services pass on some of the information they collect to the Department for Education (DfE) to enable them to assess the local authorities’ performance and determine the destinations of young people after they have left compulsory education.

Until pupils are aged 16 or older, their parent(s) can ask that no information beyond their children’s name, address and date of birth (and their own name and address) be passed to the youth support services provider. This right transfers to the pupil on their 16th birthday. Pupils and/or parents will need to inform the school if this is what they wish.


Third Parties

The LA may send information about young people to third party organisations such as the Police or the NHS to support young people that may be considered at risk (for example at risk of / vulnerable of being exploited, trafficked or are considered missing).

The LA also share information with education and training establishments such as NETA Training Association, Teesside CLC, Stockton Riverside College, Hartlepool College or Stockton 6th Form College. This is in order to support the requirements of learners to ensure that they receive the right level of support from the organisation.


Clinical Commissioning Groups (CCG’S - formerly PCT)

Information about pupils is used by CCG’s for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them. These statistics will not identify individual pupils. It is necessary for certain health information about children (e.g. such as their height and weight) to be retained for a certain period of time (designated by the Department of Health) and requires these CCG’s to maintain children’s names and addresses for this purpose. CCG’s may also provide individual schools and LAs with aggregated health information which will not identify individual children.

The LA may provide pupil details to CCG services for example School Health and Community Dentistry. This is with the aim of providing more comprehensive and improved services for the benefit of all pupils.


Children’s Centres

When you register at a Stockton-on-Tees Borough Council Children’s Centre, we collect your information to allow us to plan, provide and assess services to support your child get the best start in life. This data is accessible to all Children’s Centres in Stockton including those centres run by Stockton’s commissioned partners Action for Children and The Big Life Company. This enables you to access services within any of the Stockton Children’s Centres that may be suitable to your needs. 


School Workforce

The LA will use information about its school workforce for research and statistical purposes, and to evaluate and develop education policy and strategies. The statistics are used in such a way that individual staff cannot be identified from them. The LA may also use it to support and monitor schools regarding sickness and recruitment of staff.


Department for Education (DfE)

Please note that The LA is required to share information with the DfE who in turn may share individual level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

Apply for a data extract 
Visit the GOV.UK website to see how researchers, third-party organisations and individuals can apply for data extracts from the national pupil database.

Third Party Requests
Visit the GOV.UK website for information on which third party organisations (and for which project) pupil level data has been provided to.

Sharing pupil and workforce data
Visit the GOV.UK website to see how and when pupil, child and workforce data is shared for research and statistical purposes.

Please Note: In line with the Data Protection Act 1998, the information collected and held in the LA is stored confidentially on secure databases which are accessible only to key staff. Information will not be shared beyond Stockton-On-Tees Borough Council and its partners except where required by law or where there is an absolute need to do so, for example:

  • If we are worried about the safety of a child /young person or any other individual.
  • If we think that a crime may be prevented or found out by sharing it.
  • If a court order is made.


Contact the Information Governance Officer

If you want to see a copy of the information we hold and share about you please contact:.

Address: Customer Relations and Information Governance Team, Business Support and Information, Finance and Business Directorate, Stockton Borough Council, Ground Floor, Municipal Buildings, Church Rd, Stockton-on-Tees, TS18 1LD

Telephone: 01642 527521