Accident Reporting At Work

If you are an employer, self-employed or in control of work premises you will have duties under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 (RIDDOR). They require you to report some work-related injuries, diseases and dangerous occurrences and apply to all work activities.

We investigate reported work-related accidents, diseases or dangerous occurrences and co-operate with the Police and other emergency services as necessary

Which accidents or incidents have to be reported?

Certain accidents have to be reported (dependant on the resulting injury) as do certain occupational diseases. You must report all of the following:

A death or major injury should be notified to the Incident Contact Centre (ICC -please see the web link below) without delay, e.g. by telephone. In addition, within 10 days, you must follow this up with a completed report form (F2508/F2508a). Major injuries may include (but are not limited to) fractures, amputations, loss of sight or unconsciousness due to electric shock.

An over three day injury is when an employee or self-employed person has an accident at work and is unable to work for over three days, but does not have a major injury. This must be reported to the ICC within ten days.

A work related disease. If an employee is suffering from a specified work related disease you must send a completed disease report form to the ICC.

A dangerous occurrence is when something happens that does not result in a reportable injury but which clearly could have done. Examples include (but are not limited to) explosions, an overturning fork lift truck or electrical overload causing fire. This must be reported to the ICC immediately (e.g. by telephone) and should be followed up within ten days by a completed report form.

Who do I notify?

All accident/incident reports should be made to the ICC. You can report (or request an F2508 report form for further information) in the following ways:

ICC website at www.riddor.gov.uk

Telephone (charged at local call rate): 0845 300 9923

Fax (charged at local rate): 0845 300 9924

E-mail: riddor@natbrit.com

Postal address: Incident Contact Centre, Caerphilly Business Park, Caerphilly, CF83 3GG

Keeping records and investigating accidents

You must keep a record of all reportable injuries, diseases and dangerous occurrences. This must include the date and method of reporting; the date, time and place of the event; personal details of those involved and a brief description of the nature of the event or disease. You can keep the record in any form you wish. You should also investigate all accidents in order to establish if any steps can be taken to prevent a recurrence. Our 'Accident Investigation Form' provides you with a structured approach to the collection of facts and evidence relating to accidents and incidents in your business.